In today’s fast-paced business environment, effective visitor management is essential for maintaining both security and operational efficiency. Whether dealing with clients, contractors, or employees, organizations need a seamless solution to handle incoming visitors while ensuring safety, regulatory compliance, and convenience. Onfra, a comprehensive workplace management platform, offers a robust visitor management system that streamlines and simplifies this process. With a combination of customizable features, third-party integrations, and cutting-edge technology, Onfra helps businesses deliver a smooth visitor experience. Let’s explore how Onfra’s visitor management system transforms traditional visitor handling into a modern, efficient, and secure solution.
1. Customize a Check-in Flow
Onfra allows businesses to fully customize the check-in process according to their needs. Whether it’s for contractors, clients, or employees, organizations can tailor the check-in experience, offering a seamless workflow that aligns with company policies, compliance needs, and visitor types.
2. Branding-Friendly Welcome Screen
The system offers a branding-friendly welcome screen that allows businesses to present a professional, personalized experience to visitors. With the ability to incorporate logos, colors, and custom messages, Onfra ensures your brand is the first thing visitors see, making a strong first impression.
3. Pre-Register Visitors
Onfra simplifies the visitor experience by allowing employees to pre-register guests before they arrive. Using the Onfra web platform, Onfra Pad, or Onfra Employee App, hosts can capture essential visitor details ahead of time. When visitors arrive, they can quickly check-in using Onfra Pad, streamlining the entire process.
4. Self Sign-In for Visitors
Visitors can sign themselves in without any assistance by using Onfra Pad, a self-service check-in station. This not only saves time but also enhances the overall guest experience, allowing visitors to complete the registration swiftly while maintaining data privacy and accuracy.
5. GDPR-Compliance
Onfra ensures that all data collected from visitors is stored and managed in line with GDPR and other relevant data protection regulations. This feature provides peace of mind to businesses operating in jurisdictions with strict data privacy laws.
6. Health Screening for Safety
Onfra helps maintain compliance and safety standards by integrating health screening questions into the check-in flow. Visitors can answer yes/no health or safety questions during the sign-in process, ensuring only those who meet the necessary criteria are allowed on-site. In case of non-compliance, the system triggers an alert to notify the relevant personnel.
7. Real-Time Host Notifications
To ensure smooth communication, Onfra sends real-time notifications to hosts via email, Slack, Teams, or SMS when their visitor arrives. Hosts can also receive alerts directly on their Onfra Employee App, keeping them informed and ready for their guest.
8. On-Site Visitor Registration
For walk-ins or unregistered visitors, Onfra offers on-the-spot registration. If a visitor has visited before, the system can auto-populate their details, speeding up the check-in process and improving data accuracy.
9. Comprehensive Watchlist Checks
Security is paramount in any organization. Onfra integrates with federal watchlists, criminal databases, and custom blocklists to ensure that flagged visitors trigger immediate alerts. These alerts are sent to security staff via the Onfra X App, helping maintain a secure workplace.
10. Custom Visitor Type Selection
Onfra lets businesses customize visitor workflows for different visitor types such as contractors, maintenance staff, and personal guests. Each visitor type can experience a tailored registration process, ensuring compliance with specific protocols and security measures.
11. Digital Agreement Signatures
Organizations can draft custom agreements or NDAs that visitors must sign before entering the premises. This step ensures that all legal protocols are met before visitors are granted access, improving both security and operational compliance.
12. Professional Badge Printing
Once a visitor is signed in, Onfra offers the ability to print visitor badges that include relevant details like the visitor’s name, photo, and your company logo. This adds an extra layer of professionalism and security, making it easy to identify visitors.
13. Driver’s License Scanning
Onfra enables businesses to scan visitors’ driver’s licenses upon check-in. This feature ensures quick and accurate population of visitor data, making the registration process even faster while improving data accuracy.
14. Photo Capture for Security
As part of the registration process, Onfra allows businesses to capture visitor photos using Onfra Pad. The photos are saved in the system and can be printed on badges for security purposes, ensuring that a visual record of the visitor is stored for future reference.
15. Integration with Access Control Systems
Onfra integrates with third-party access control systems, allowing businesses to automatically issue and deactivate access cards for visitors. This ensures that visitors only have access to authorized areas, enhancing overall security.
16. Auto Sign-Out for Visitors
With Onfra, visitors can be automatically signed out after a set time or at a specified time of day. This feature helps keep visitor logs clean and accurate while preventing unauthorized access.
17. Active Directory Integration
Onfra seamlessly integrates with Active Directory, allowing businesses to automatically control access for both visitors and employees. This ensures that only authorized individuals are granted access to your workplace, maintaining security and compliance.
18. Manage Evacuation in Emergencies
In case of an emergency, Onfra provides a real-time list of all visitors present in the building. This list can be instantly shared with security personnel through the Onfra X App, aiding in quick evacuation management.
19. Seamless Application Integration
Onfra integrates with a variety of applications and services like Zapier for automating workflows, Active Directory for managing employees, and watchlists for screening visitors. This makes Onfra a comprehensive platform for all your workplace management needs.
20. API Access for Advanced Customization
For businesses looking for deeper integration, Onfra offers an API that allows for the import of visitor data, visit customization, and even real-time employee analytics. This feature makes Onfra adaptable to a wide range of business environments.
21. Meeting Room and Desk Booking Management
Onfra makes it easy to manage office space with its meeting room and desk booking features. Employees and visitors can pre-book workspaces, ensuring efficient use of office resources.
22. ID Document Capture
Onfra also offers a feature that captures important documents like contractor permits, vaccination records, and government-issued IDs during the sign-in process. This ensures compliance with local regulations and adds an extra layer of security.
23. Real-Time Visitor Data Updates
Onfra ensures that visitor data is kept accurate with real-time updates. For example, visitor fields such as visit count can be automatically updated, allowing businesses to set access limits and maintain up-to-date records.
24. Multilingual Support for Global Operations
To accommodate international visitors, Onfra provides multilingual support, with options like English, Arabic, French, Chinese, and more. This makes the visitor experience smooth and accessible, regardless of language barriers.
25. Single Sign-On & Two-Factor Authentication (2FA)
For enhanced security, Onfra integrates with Okta or Azure Active Directory to provide Single Sign-On (SSO) and 2FA. This allows businesses to centralize user management across different platforms, ensuring compliance and user security.
Onfra’s advanced visitor management system goes beyond traditional visitor handling, offering customizable workflows, enhanced security features, and seamless integrations. With options for self-service check-ins, custom branding, GDPR-compliance, and much more, Onfra is the ideal solution for businesses looking to optimize visitor experience while ensuring safety and operational efficiency.
CEO of onfra.io, brings a wealth of expertise in technology and entrepreneurship. With a passion for innovation, Aadil leads the team at onfra.io in revolutionizing visitor management solutions.