Meeting room No-shows can be a significant issue in any organization, leading to wasted resources and decreased productivity.
Meeting room no-shows may seem minor at first, but they actually cost businesses a lot. This problem wastes time, money, and affects productivity for employees.
What is a meeting room no-show?
Understanding Meeting Room No-Shows
A meeting room no-show occurs when an employee books a room, cancels the meeting, but doesn’t cancel the room reservation. This prevents other employees from booking the room, even though it’s empty. This situation leads to frustration and wasted time as employees see all rooms marked as ‘booked’ but find them empty when they check.
Tracking No-Show Data
Globally, 13% of businesses track data on meeting room no-shows.
The Impact on Productivity
Studies reveal that up to 40% of room bookings result in no-shows. This issue disrupts the workplace and makes it difficult for employees to find available meeting spaces. This lack of productivity is costly, with 40% of employees spending up to three weeks each year just looking for a meeting room. This translates to a loss of $1.1 million per year for the business.
The Financial Cost
No-shows lead to wasted real estate costs. Businesses pay high rents for meeting rooms, which are often underutilized, with an average utilization rate of 35%. The average cost of a meeting room is $2,600 per year, meaning businesses waste $1,690 per room annually due to no-shows.
Time Wasted
40% of your workforce spends three weeks each year just searching for an available meeting space.
Solving Meeting Room No-shows
Meeting room no-shows can be easily solved with technology. Use meeting room booking software with check-in/check-out policies enforced via RFID-enabled room screens.
Key Benefits
Auto-bump Policy:
If an employee doesn’t check in within a set time (like 15 minutes) of the meeting’s start, their booking is canceled, making the room available for others.
Track No-shows:
Only 13% of businesses track no-shows. Reporting tools help analyze room use and understand why no-shows happen.
Save Resources:
The right technology saves money, time, and productivity, and reduces employee frustration in finding meeting spaces.
Rahman, CTO of onfra.io, drives technological advancements and strategic vision. With a focus on cutting-edge solutions, Rahman spearheads the development team at onfra.io, shaping the future of visitor management technology.