Co working Space
"Explore how we helped transform workplace management."
Co-working Space
Challenges
What They Needed:
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The client faced an unannounced police inspection requesting visitor and ID details.
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Due to a manual log system, the organization could not provide accurate visitor information.
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There was no verification method for confirming visitor identities.
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The absence of ID proof records raised compliance and security concerns.
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The police advised implementation of a secure and verifiable visitor management system.
Solutions
What We Delivered:
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Deployed a centralized, secure visitor management system across all locations.
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Enabled OTP-based visitor identity verification for real-time authentication.
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Integrated government-issued ID card scanning to capture verified details.
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Ensured accurate, traceable, and compliant visitor records at all times.
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Strengthened organizational accountability and met police-recommended security standards.
Overview
The client is a co-working space provider operating across multiple locations, catering to a large number of daily visitors and clients booking workspaces. As traffic increased, managing visitor details manually became a challenge. The issue escalated when the local police department made an unannounced visit to request information about a suspected individual. Due to the limitations of their manual log system, the client was unable to provide accurate or verified visitor records, which raised serious compliance and security concerns.
Following this incident, the police department strictly advised the organization to implement a system capable of verifying visitor identities through OTP validation and capturing government-issued ID cards. To address this, the client adopted Onfra, a secure and centralized visitor management system. With features like real-time data capture, OTP-based verification, and ID scanning, Onfra enabled the organization to maintain accurate, verified records across all locations — ensuring compliance, safety, and peace of mind.
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